What is Video Conferencing? how video conferencing works?

From managing remote teams to closing business deals overseas, video conferencing has become a critical need for businesses of all sizes and functions. This means that successful firms and agencies will need to provide their clients and employees with a suitable solution for high-quality video conferencing, which is the pinnacle of remote work and communications.

No longer do companies have to subject their clients or employees to subpar interactions. With HD video streaming and clear, noise-reducing audio, the best video conferencing tech can transform your business operations by bringing an in-person experience to your digital meetings.

Video conferencing definition

Video conferencing is a meeting with two or more participants who are participating from different locations. They use a computer connection, audio, and video to connect. Video conferencing can be used for team meetings, webinars, product demos, job interviews, and more.

The main purpose of video conferencing is to help people connect, regardless of where they're located. For a successful video conference, you need a few tools.

What kind of video conferencing equipment is needed?

Here’s a list of some of the most commonly used video conferencing equipment:
Displays: laptop, desktop monitor, television screen
Microphones and cameras: built-in microphones and webcams, USB microphones and webcams
Speakers: built-in computer speaker, external speaker, VoIP (voice over IP) conferencing phone
Internet Connection: WiFi, ethernet
Video Conferencing Software: video conferencing tools and apps

Types of video conferencing systems

Depending on your needs, there are different types of video conferencing systems you can choose from.
Telepresence video conferencing system: Multiple screens or monitors are used to make everyone feel like they're joining the meeting in person.
Desktop video conferencing system: All the video conferencing hardware and software is built-in to a computer or laptop.
Room-based video conferencing: The video conferencing technology is built into the room itself.

No matter which type of video conferencing you choose, there are numerous use cases for video conferencing systems. It helps you connect with colleagues, clients, and prospective employees.

Top uses for video conferencing technology

Team meetings
Webinars
Product demos
One-on-one training + support
Job interviews

What Is Video Conferencing?

Video conferencing is an online technology that allows users in different locations to hold face-to-face meetings without having to move to a single location together. This technology is particularly convenient for business users in different cities or even different countries because it saves time, expenses, and hassles associated with business travel. Uses for video conferencing include holding routine meetings, negotiating business deals, and interviewing job candidates.

Video conferencing is live, visual connection between two or more remote parties over the internet that simulates a face-to-face meeting.

When a video conference is held for informal purposes, it is called a video call or video chat.

Key Takeaways

• Video conferencing is a technology that allows users in different locations to hold real-time face-to-face meetings, often at little to no cost.
• There are many ways to utilize video conferencing technology, such as company meetings, job training sessions, or addressing board members.
• Video conferencing saw a huge boost amid the global COVID-19 pandemic.
• The stability and quality of the video conference may fluctuate with the speed and reliability of the data connection.
• There are a variety of ways video conferencing can be conducted—such as using smartphones, tablets, or via desktop computers.

How Video Conferencing Works

Video conferencing's main advantage over telephone conference calls is that users can see each other, which allows them to develop stronger relationships.

There are a variety of ways video conferencing can be conducted. Individuals may use web cameras connected to or built into laptops, tablets, or desktop computers. Smartphones and other connected mobile devices equipped with cameras may also be used to connect for video conferences. In such instances, a software-based platform typically is used to transmit the communication over internet protocols.

Some businesses use dedicated video conferencing rooms that have been equipped with high-grade cameras and screens to ensure the conversation is clear and with limited technical faults. Third-party providers often install and assemble the hardware needed to conduct the video conference.

Uses of Video Conferencing

Companies with multiple offices might establish direct video communications between their locations in order to allow their teams to work more collaboratively.

Video conferencing can also be used as a medium for conducting training, with the instructor teaching a remote class from almost anywhere. This can be done in a corporate context, especially for getting workers the knowledge they need to better perform their jobs. The academic world can also make use of video conferencing to connect a traditional classroom setting with students who are located a considerable distance from the school.

A video conference may also be used to conduct regular meetings with company staff or to confer with shareholders about the latest activities at the business. It may be used to announce significant changes at a company, such as introducing a new CEO, or to present information in an interactive way that allows all participants to engage in discussion about what they see on screen.

Hotels and conference centers sometimes make video conferencing services available to guests who require such services. This may be offered in suites or conference rooms that have been equipped for this purpose.